WTAP is hiring!

Operations and Administration Coordinator


Schedule:                 Varies, 3 days/wk, Tuesday mornings required

Hours:                       10 hours/wk with opportunity to grow to 20hrs/wk

Location:                  WTAP Warehouse, opportunity to work one day a week from home

Reports to:               Executive Director

Temporary Status:   This position is part-time

The role of the Operations and Administration Coordinator will be to develop WTAP’s administrative systems, provide administrative support to the Executive Director and Program staff, and manage the day to day operations of the organization.


  • Excellent organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines;
  • Detail oriented and a self-starter;
  • Experience with inventory and logistics
  • Experience leading volunteer groups a plus
  • Solid computer skills: Microsoft suite, email, internet, Salesforce;
  • Discrete and trustworthy individual with a history of financial responsibilities including handling deposits;
  • Excellent written and verbal communication abilities;
  • Excellent customer service skills
  • Passion for the mission and adaptability


  1. Inventory Management (3-4hrs)
  • Manage incoming donation inventory
  • Lead team of volunteers in the sorting and organizing of donations, weekly
  1. Recordkeeping (1hr)
  • Gather receipts, check requests, deposit details, transaction reports, and bank statements for bookkeeper, monthly
  • Maintain donor Salesforce entries, bi-monthly
  • Maintain and track program data, oversee volunteers and interns to support this function
  • Organize and maintain all physical and electronic files
  1. Reporting (1hr)
  • Assist in preparing all program reports, files and documentation for review
  • Other donor and financial reporting as assigned
  1. General Administrative Support (4hrs)
  • Respond to general inquiries
  • Schedule weekly donation pick-ups
  • Create donation receipts and thank you’s, address, and mail
  • Check mail, weekly
  • Bank deposits, weekly or bimonthly
  • Run Payroll bi-weekly and submit tax reports
  • Prepare check requests, and expense reports, as requested for signature
  • Order supplies as needed
  • Run errands, as necessary
  • Other duties as assigned

To apply, please send a resume and cover letter to